Privacy & cookies

We are committed to respecting and protecting your personal data and privacy. The purpose of this Privacy Notice is to explain how and why we process personal data about people who visit and use our website and use our services, who we share it with and what your rights are under the General Data Protection Regulation. This notice is effective from 25 May 2018.

We will keep this Privacy Notice under regular review and may update it from time to time. We would encourage you to visit this page regularly to keep informed about the purposes for which we process your information. 

Who are we?

Signature Materials is an activity of Materials Institute Services Ltd, a wholly owned subsidiary of IOM Communications Ltd. IOM Communications Ltd is a wholly owned trading subsidiary of The Institute of Materials, Minerals and Mining (IOM3), a registered professional engineering institution in the UK and a Registered Charity No 269275. The registered address for both IOM3 and IOM Communications Ltd is 297 Euston Road, London NW1 3AD. IOM3 is a Data Controller in respect of the personal information that we process in connection with our business and services and those of our subsidiaries. In this notice, references to “we” “us” or “our” are references to IOM3.

How do we collect information from you?

Some information will be collected automatically as you browse our website pages via cookies (see below). If you register marked materials with Signature Materials, we use online forms to collect personal and contact details. The website also provides a contact form which you may use to send us your enquiries. 

What personal data do we process?

We collect and process various categories of personal information depending on how you interact with us. We limit the collection of the information and processing to that necessary for us to achieve one or more legitimate purposes as identified in this notice.

The personal data we collect may include the following:

• Basic personal information, including name
• Contact information including home address, email address, phone number
• Employment information, including job title, work address
• Online profile and activity information including Internet Protocol (IP) address, location co-ordinates, website searches and visits.

We do not collect or store any financial data via our website. 

How is this information used and who do we share it with?

The information collected from you may be used to personalise your use of the website, collect information about how our website is used for statistical purposes, provide information in response to your submitted queries or provide survey data.

Information about your ownership of marked materials that you supply to us is shared with Recipero Ltd, a crime and fraud intelligence solutions provider. Recipero are a data processor for us in this capacity. Their privacy statement can be found here. Signature Materials has a legal obligation to provide this data to Recipero.

When you visit our website, we use Google Analytics to collect standard internet log information and details of behaviour patterns. The website records your IP address and is used only for statistical purposes and to monitor trends in website use.

Use of cookies

Details of how we use cookies on our website and how you can control cookie settings can be viewed on our cookies page.

We provide a contact form on the website to allow website visitors to make enquiries and request information. You will be asked for consent for us to send you information about other services not related to your original enquiry.

Your personal data will also be shared with the third party service providers who host and maintain this website. 

Security

We use organisational, administrative, technical and physical security measures to safeguard your personal information and help ensure that it is processed promptly, accurately and completely. We require Service Providers who act as Data Processors on our behalf to safeguard your personal information and only use it for the purposes we specify.

Your rights

Under the General Data Protection Regulation you have the right to access, update, erase, change or correct your personal information.

You can also:

• Withdraw your consent for our use of your information, where our processing is based on your consent
• Restrict and/or object to the use of your personal information

You have the right to request a copy of the information we hold about you. Please use our contact form to make such requests.

Full explanations of your rights are available on the ICO website at https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/

Please note that in some cases, if you do not agree to the way we process your information, it may not be possible for us to continue to provide services to you.

Please contact us if you have any questions about how we use your information. If you are unhappy with how we have handled your information you should let us know so that we can investigate your complaint or you can contact the Information Commissioner’s Office at www.ico.org.uk

Keep us informed

We want to make sure any information we hold on you is up to date, so please advise us if anything needs updating via our contact form.

Contact us

If you have any questions regarding this policy or our data protection practices, you can use our contact form or write to IOM3, 297 Euston Road, London NW1 3AD.

This Privacy Notice was last updated on: 25 May 2018